Poland Work Permit Real or Fake? How to Check It from Nepal

Last updated: October 2026

Is your Poland work permit real or fake? The Polish embassy that handles Nepali applicants says on its fraud warning page that neither it nor the Ministry of Foreign Affairs verifies the authenticity of work permits. The check therefore falls to you, and the dependable way to do it is to trace the permit back to the Polish employer and the office that issued it, then match every detail against your contract.

This matters because the permit is the document your whole visa file rests on, and the risk of getting a bad one is high. DoFE data reported by New Spotlight Magazine shows that about 85 percent of Nepalis heading to Europe travel on individual visas rather than through institutional recruitment. This guide gives you a checklist, the steps in order, the red flags, and what to do if the paper does not hold up.

Poland Work Permit Real or Fake: The Short Checklist

A genuine permit leads back to a real employer, a Polish voivodeship office and a contract that says the same thing. Six checks cover most of what you can confirm yourself before paying an agent anything.

What Does the Polish Embassy Say About Verifying a Work Permit?

The embassy says plainly that it does not verify work permits. Its fraud warning page states that neither the Ministry of Foreign Affairs nor the embassy verifies the authenticity of work permits or residence cards, and that the Minister of Foreign Affairs does not issue work permits at all. Nepali citizens apply through the Embassy of Poland in New Delhi.

The same page lists the tricks it sees most often:

• The embassy does not issue authorization letters to applicants.
• Agents who claim special ties with the embassy should be avoided.
• Official emails come only from the embassy’s official address or another address ending in @msz.gov.pl. Anything else should be treated as coming from an unauthorised source.

The embassy’s work visa page adds that the data you enter in the application must match the data in your documents. A permit that disagrees with your contract or passport details creates a problem even when the permit is genuine.

How Do You Check a Poland Work Permit Step by Step?

Work through these steps in order, and pay nothing beyond document costs until you have finished them. Poland’s own guide for foreigners says the authority’s permit should be handed over to you by the employer, which is why the employer is the starting point.

1. Ask for the full permit and the signed contract. A screenshot or a cropped photo is not enough. Poland now requires a written employment contract, and the employer must provide a translation in a language you understand, according to the official Polish guide for foreigners.
2. Look up the employer yourself. Search the company name in the KRS register or, for a sole trader, the CEIDG register. The name on the permit, the contract and the register should be identical.
3. Contact the employer directly. Use contact details you found independently, not only the ones your agent supplies. Ask them to confirm that they applied for a permit in your name and which voivodeship office handled it.
4. Match the permit to your contract. The permit states the contract type, the position, the working hours and the lowest remuneration. Every one of those should match what you were promised.
5. Ask the issuing office. Voivodeship offices publish contact details for their work permit and foreigner units on their gov.pl pages. Because the embassy will not verify the document, the issuing office is the natural place to ask, so ask what confirmation they can give a worker.
6. Keep every record. Save the permit, the contract, the employer’s emails and itemised receipts for each payment.

Can You Check a Poland Work Permit Online by Passport Number?

Some videos and websites claim you can confirm a permit online using your passport number or through e-Konsulat. We found no official statement from the embassy or Poland’s labour offices describing a public lookup like that, so do not treat it as proof on its own. Use it, if at all, as one extra signal beside the employer and issuing-office checks.

What is documented is how the permit is made. Since 1 June 2025, all work permit applications go through praca.gov.pl only, and labour offices say that choosing praca.gov.pl as the contact form lets them issue the decision electronically. The employer files and holds the application, so a worker who cannot reach the employer has a real warning sign. The British Polish Chamber of Commerce summary of the 2025 rules adds that the employer uploads a copy of your signed contract.

What Are the Red Flags of a Fake Poland Work Permit or Job Offer?

The common warning signs are pressure to pay early, paper that cannot be traced to an employer, and promises that no official body makes. Any one of these is reason to stop and check before you pay or hand over documents.

• You are asked for a large payment before anyone shows you a permit or a signed contract.
• The permit exists only as a photo or screenshot, and the employer cannot be reached directly.
• The employer name is missing from KRS and CEIDG, or the contract names a different company.
• The position, hours or pay on the permit do not match the offer, or the pay is below the national minimum.
• The contract is only in Polish and nobody has given you a translation you understand.
• Someone asks you to hand over your passport or ID. The Polish guide for foreigners warns against exactly this.
• You receive emails or letters that claim to come from the embassy but do not end in @msz.gov.pl, or you are offered an “authorization letter”.
• An agent guarantees a visa appointment slot or claims a special link to the embassy.
• You are told to enter Poland on a tourist visa and sort out work later.
• You are promised a “100 percent guarantee”. No public approval figure exists for Nepali work visa applicants.

On fees, the Polish guide for foreigners states that agencies do not charge jobseekers an agency fee. What a licensed Nepali agency may charge you is a separate matter set by DoFE, so ask for an itemised written breakdown and a receipt for every payment. Our guides on how to check a registered manpower agency in Nepal and how to choose a manpower consultancy for a Europe working visa cover the agency side of the check.

What Should You Do If Your Poland Work Permit Turns Out to Be Fake?

Stop paying, keep every record and do not submit the permit to the embassy. The embassy’s work visa checklist treats the permit as a core document, so a forged or unverifiable one puts the whole application at risk.

• Write down who gave you the permit, what you paid and when, and keep the receipts.
• Report the agent to the Department of Foreign Employment, which licenses recruitment agencies in Nepal.
• If you are already in Poland and the employer breaks the terms, the Polish guide points workers to the State Labour Inspectorate or the labour court, and lists anti-trafficking hotlines and the police for emergencies.
• Before you restart with a new employer, repeat the checks above and compare the new offer with our foreign employment document checklist.

If you are weighing other destinations after a bad experience, our guide to the European working visa process from Nepal explains how the steps differ by country.

How Can Landmark Manpower Solution Help?

Landmark Manpower Solution has operated as a licensed recruitment agency in Nepal since 2008 (licence no. 762/064/065). Before you pay for anything, our team can walk you through the employer details and the documents behind an offer, and tell you which fees are official. See our Poland recruitment page for the roles we recruit for, review our Europe recruitment services, or contact us with a permit you want a second opinion on.

Poland Work Permit Real or Fake: Frequently Asked Questions

How can I check if my Poland work permit is real?

Trace it to a real employer and the issuing office. Look up the employer in KRS or CEIDG, contact them directly, match the permit to your written contract, and ask the issuing voivodeship office what confirmation it can give. The embassy does not verify permits.

Can the Polish embassy verify my work permit?

No. The Embassy of Poland in India states that neither it nor the Ministry of Foreign Affairs verifies the authenticity of work permits or residence cards. It also says it does not issue work permits or authorization letters.

What should a Poland work permit show?

According to Poland’s official guide for foreigners, the permit specifies the type of contract, the position, the working hours and the lowest remuneration. A standard permit is valid for up to 3 years, and the employer hands the permit to the worker.

Is there an official way to check a Poland work permit by passport number?

We could not find an official page that describes one. Treat online claims about passport-number checks with caution, and rely on the employer registers, your contract and the issuing voivodeship office instead.

Can I work in Poland with only a work permit?

No. The work permit is the base document, but a Nepali worker still needs a national type D visa from the embassy that covers Nepal, plus a labour permit from DoFE before leaving.